Vail Chef - Terms and Conditions
1. Agreement
These Terms and Conditions (the "Agreement") govern the provision of catering and/or private chef services (the "Services") by Vail Chef ("we," "us," or "our") to the client ("you" or "Client"). By engaging our Services, you agree to be bound by these Terms and Conditions.
2. Booking and Confirmation
A booking is considered confirmed only upon our written acceptance of your request and receipt of any required deposit as outlined in the proposal or quotation.
Provisional bookings will be held for a specified period, after which they may be released without further notice.
The final number of guests must be confirmed by 7 days prior to the event. This number will be used for final billing purposes. Increases in guest numbers after this date may be accommodated at our discretion and may incur additional charges.
3. Menu and Pricing
Menu selections and pricing will be as outlined in the provided proposal or quotation.
We reserve the right to make minor substitutions to the menu due to unforeseen circumstances or the availability of ingredients, while maintaining the overall quality and style of the agreed-upon menu. We will make reasonable efforts to inform you of any significant substitutions.
Prices quoted are valid for no more than 7 Days from the date of the proposal.
Additional charges may apply for services such as equipment rental, travel beyond a specified radius, and setup/cleanup beyond standard service. These will be clearly outlined in the proposal or quotation.
4. Payment Terms
For bookings of $4000 or more a non-refundable deposit of 50% of the total estimated cost is required upon booking confirmation.
Interim payments may be required for larger events, as specified in the proposal.
The remaining balance is due the day of the event for standard bookings. Larger events may require final payment be made in advance of providing any services or goods and will be specified in writing on a case by case basis.
Payment can be made by credit card, bank transfer, check, or Cash.
Late payments may be subject to a late payment fee of 10% per week (7 days).
5. Cancellation and Postponement
Cancellation by Client:
If you cancel the Services 7 or more days prior to the event, 15% of the total estimated cost will be retained (in addition to the non-refundable deposit).
If you cancel within 7 days of the event, 50% of the total remaining invoice will be due.
Specific cancellation fees may vary depending on the scale and complexity of the event and will be outlined in the proposal.
Postponement by Client:
Postponement requests are subject to our availability and may incur additional charges.
If a postponement is not possible or you subsequently cancel, the cancellation terms outlined above will apply.
Cancellation by Us:
In the unlikely event that we are unable to provide the Services due to circumstances beyond our reasonable control (e.g., illness, accident, natural disaster), we will make reasonable efforts to find a suitable replacement. If a replacement is not available, our liability will be limited to the refund of any payments made by you, excluding the non-refundable deposit.
6. Client Responsibilities
You are responsible for providing a safe and suitable environment for the provision of the Services, including adequate kitchen facilities (unless otherwise agreed), access to water and electricity, and appropriate space for setup and service.
You are responsible for obtaining any necessary permits or licenses required for the event (e.g., for serving alcohol, if applicable).
You are responsible for informing us of any allergies, dietary restrictions, or special needs of your guests at least 14 days prior to the event. We will make reasonable efforts to accommodate these requests, but cannot guarantee that all dietary requirements can be met.
You are responsible for the conduct of your guests. We reserve the right to cease service if the behavior of guests becomes unsafe or inappropriate.
7. Our Responsibilities
We will provide the Services with reasonable care and skill, in accordance with the agreed-upon menu and specifications.
We will comply with all applicable food safety and hygiene regulations.
Our staff will be professional and presentable.
8. Liability
Our liability for any loss or damage arising out of or in connection with the provision of the Services shall be limited to the total amount paid by you for the Services.
We shall not be liable for any indirect, consequential, or incidental damages.
You agree to indemnify and hold us harmless from any claims, damages, losses, or expenses arising out of your breach of these Terms and Conditions or the negligence or willful misconduct of you or your guests.
9. Force Majeure
Neither party shall be liable for any failure or delay in performing its obligations under this Agreement to the extent that such failure or delay is caused by an event beyond its reasonable control, including but not limited to acts of God, war, terrorism, fire, flood, strikes, lockouts, or other industrial disputes, riots, civil commotion, accidents, disruption of energy supply, or government action.
10. Entire Agreement
This Agreement constitutes the entire agreement between the parties and supersedes all prior discussions and agreements, whether oral or written.
11. Governing Law and Jurisdiction
This Agreement shall be governed by and construed in accordance with the laws of the State of Colorado. Any disputes arising out of or in connection with this Agreement shall be subject to the exclusive jurisdiction of the courts of Colorado.
12. Amendments
No amendment or modification of this Agreement shall be valid unless it is in writing and signed by both parties.
13. Severability
If any provision of this Agreement is held to be invalid or unenforceable, such provision shall be struck and the remaining provisions shall remain in full force and effect.
14. Notices
Any notices required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given when delivered personally, sent by registered or certified mail, or sent by email to the addresses provided by the parties.
By confirming your booking, you acknowledge that you have read, understood, and agree to the Terms and Conditions of Vail Chef as outlined in this document